Job Description

Responsibilities

• Manage the assigned commercial properties.
• Coordinate maintenance, repairs, capital improvements, and tenant requests.
• Manage relationships with landlords, tenants, contractors, and service providers.
• Assist with lease administration, renewals, amendments, and critical lease dates.
• Track certificates of insurance, permits, and vendor compliance.
• Maintain accurate property and lease information within CoStar and internal real estate databases.
• Update property profiles, ownership information, market data, lease comparables, and transaction records.
• Research market trends, rental rates, vacancy reports, and comparable properties.
• Generate reports from CoStar and other real estate systems to support business decisions.
• Ensure all real estate records remain current and accurate.
• Development and maintance on all reporting related to the portfolio. 
• Analyze property and financial data to identify trends and opportunities.
• Manage small to mid-sized real estate and facilities projects from planning through completion.
• Coordinate office renovations, relocations, expansions, consolidations, and space reconfigurations.
• Develop project schedules and monitor milestones and budgets.
• Coordinate architects, contractors, furniture vendors, IT teams, and facility personnel.
• Track project costs and provide regular status updates to management.
• Ensure projects are completed on time and within budget.
• Maintain lease files and electronic document management systems.
• Prepare correspondence, reports, and meeting materials.
• Support contract administration and vendor procurement.
• Ensure compliance with company policies and applicable regulations.

Qualifications

• Bachelor's degree in Business, Real Estate, Finance, Property Management, or related field preferred.
• Minimum 5-7 years of commercial property management or corporate real estate experience.
• Experience managing office and/or industrial properties.
• Experience using CoStar or comparable commercial real estate platforms.
• Strong understanding of commercial leases and lease administration.
• Experience coordinating vendors, maintenance contracts, and capital improvement projects.
• cel (pivot tables, formulas, charts, conditional formatting, data analysis).
• Advanced Microsoft PowerPoint with the ability to create executive presentations.
• Microsoft Word and Outlook.
• CoStar database experience.
• Experience with project management software (Microsoft Project, Smartsheet, Monday.com, or similar) is preferred.
• Strong data entry accuracy and document management skills

Preferred Qualifications

• Experience supporting corporate real estate portfolios.
• Experience with lease abstraction and lease administration software.
• Knowledge of budgeting, forecasting, and financial reporting.
• Familiarity with office relocations, tenant improvements, and facilities coordination.

Forward Air is an Equal Opportunity Employer

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